Pensionable earnings are the employee's remuneration from pensionable office or employment with certain exceptions.
Generally, you must deduct CPP contributions from:
To determine if you need to deduct CPP contributions, refer to:
You have to deduct CPP contributions from your employee's pensionable earnings if the employee meets all of the following conditions:
If the employee is between 65 and 69 years old and gives you a completed Form CPT30, Election to Stop Contributing to the Canada Pension Plan, or Revocation of a Prior Election during the year, you should stop deducting CPP contributions.
You must also contribute an amount equal to the CPP contributions that you deduct from your employees' remuneration and remit the total of both amounts. Even if the required deductions were not made, you are deemed to have made them and the deductions not being made may result in a PIER.
For current employees, stop deducting CPP when the employee reaches the maximum contribution for the year in their employment with you.
Situations where you need to prorate the maximum CPP contribution
You have to prorate the maximum CPP contribution in the following situations:
The CPP annual maximum pensionable earnings apply to each job the employee holds with different employers (different business numbers).
What happens if your employee has multiple employers
If an employee leaves one employer during the year to start work with another employer, the new employer also has to deduct CPP contributions without taking into account what the previous employer paid. This is the case even if the employee has contributed the maximum amount during the previous employment.
Any overpayments will be refunded to employees when they file their income tax and benefit returns. As an employer, you are not entitled to a refund for the employer's share of the contributions.
Where there was an employer restructuring, the successor employer may, under certain situations, consider the amounts of CPP deducted, remitted or paid by the former employer for the employment of the employees for the year as if they had been deducted, remitted, or paid by the successor employer.
If you have employees whose province of employment is Quebec, regardless of your employee's province or territory of residence, you have to deduct Quebec Pension Plan (QPP) contributions instead of CPP contributions.
What to do if you transfer an employee between Quebec and another province or territory
You may have a place of business in Quebec and in another province or territory. If you transfer an employee from Quebec to another province or territory, you can take into account the QPP contributions you deducted from that employee throughout the year when calculating the maximum CPP contributions to deduct.
If you do this before the end of the year, you must use a formula to reconcile the amounts contributed to the CPP and QPP to make sure that enough contributions to the CPP are withheld and future benefits are not affected.
In addition to deducting CPP/QPP contributions, you will also have to prepare two T4 slips.
It is important that you calculate and report the proper deductions and insurable/pensionable earnings on both T4 slips .
The employment income of a First Nations employee which is exempt from income tax is not subject to CPP contributions. If their employment income is not tax exempt, it will be subject to CPP deductions.
Election by the employer You have the option to extend CPP coverage to your First Nations employees who are exempt from tax by filing out Form CPT124, Application for Coverage of Employment of an Indian in Canada Under the Canada Pension Plan Whose Income is Exempt Under the Income Tax Act.
However, you cannot revoke this election and you have to cover all First Nations employees. Coverage under the CPP starts on either the date you sign the application or on a later date that you specify. It cannot be retroactive to a date before the date you signed the application.
If you do not choose to cover CPP for your First Nations employees who are exempt from tax, a First Nations employee can elect to pay CPP on tax-exempt earnings by filling out Form CPT20, Election to Pay Canada Pension Plan Contributions when filing their personal income tax return.
If you are a Canadian employer and if you have employees working outside Canada, you must deduct CPP contributions if one of the following applies:
However, even if the employment does not meet the above conditions, international social security agreements may require the employment to be pensionable.
You may have the option to extend CPP coverage to your employees or your employee may have the option to file for CPP coverage if they meet the conditions to make the employment pensionable.
You have the option to extend CPP coverage to your employee working outside Canada by filing out Form CPT8, Application and Undertaking to Cover Employment Outside Canada under the Canada Pension Plan if the employment meets the conditions to be pensionable.
Election by the employee
If you do not choose to cover CPP for your employee working outside Canada, your employee can elect to pay CPP on tax-exempt earnings by filling out Form CPT20, Election to Pay Canada Pension Plan Contributions when filing their personal income tax return.
If you do not have a place of business in Canada, you have the option to extend CPP coverage to your employees in Canada (resident or non-resident) by filling out Form CPT13, Application for an Employer Resident Outside Canada to Cover Employment in Canada Under the Canada Pension Plan.
What to do if your employee may be subject to a foreign social security plan
Canada has reciprocal social security agreements with certain other countries to ensure that only one plan covers an employee, either the CPP or a foreign social security plan. To find out if a particular country has an agreement with Canada and which CPT application form to use, see What is the purpose of international social security agreements?
If your net self-employment income or pensionable employment income is more than $3,500, you have to contribute to the CPP.
You need to calculate the amount of CPP you have to contribute when you complete your income tax and benefit return ( line 22200, line 31000, line 42100, and Schedule 8).
If you are a self-employed First Nations worker exempt from tax, you can elect to pay CPP on your tax-exempt self-employment income by filing out Form CPT20, Election to Pay Canada Pension Plan Contributions when filing your personal income tax return.
From 2003 to 2018, employees were making a contribution of 4.95% on their pensionable earnings up to their annual maximum pensionable earnings (first ceiling), with employers making an equal contribution. These are the base contributions to the CPP.
From 2019 to 2023, the contribution rate for employees was increased gradually from 4.95% to 5.95%. These are the base contributions (4.95%) and the first additional contribution to the CPP (1%).
Beginning in 2024, an additional maximum pensionable earnings (second higher ceiling) is introduced. Employees and employers are required to make a second additional CPP contribution (CPP2) on these earnings, beginning at the first earnings ceiling and going up to the second earnings ceiling, at a rate of 4.0%.
CPP: 4(4) Province in which person deemed employed CPP: 6(1) Pensionable employment CPP: 6(2) Excepted employment CPP: 7(1) Regulations respecting employment to be included in pensionable employment CPP: 7(2) Regulations respecting employment to be excepted from pensionable employment CPP: 8 Contributions by employees in respect of pensionable employment CPP: 9 Contributions by employers in respect of pensionable employment CPP: 9(2) Succession of employers CPP: 10 Contributions by persons in respect of self-employed earnings CPP: 12 Contributory salary and wages CPP: 15 Salary and wages on which contribution made CPP: 17 Employee's yearly maximum pensionable earnings CPP: 17.1 Employee's yearly additional maximum pensionable earnings CPP: 18 Year’s maximum pensionable earnings CPP: 19 Amount of basic exemption CPP: 21(1) Amount to be deducted and remitted by employer CPP: 21(2) Liability for failure to deduct and remit CPP: 26.1 Requests for rulings CPP: 27 Appeal of rulings CPP Reg: 7 Employer's contribution CPP Reg: 16 Employment outside Canada CPP Reg: 22 Employment in Canada by an employer resident outside Canada CPP Reg: 29 Pensionable employment CPP Reg: 30 Pensionable employment CPP Reg: 34.1 Authority for certificates of coverage